Board Member Position Descriptions

 President

  • Primary contact for The Guild
  • Runs monthly general meetings and meetings of Executive Council
  • Prepares meeting agenda in consultation with Executive Council
  • Can enter into contractual obligations on behalf of The Guild
  • Approves meeting minutes
  • Presents an annual report (year-in-review) to present to the membership at the annual meeting.
  • Coordinates events for the guild.
  • Coordinates monthly agenda for guild meetings including education.
  • Responsible for communication within the guild

Vice President 

  • Responsible for the Community Service 
  • Runs monthly meetings in absence of the President
  • Responsible for community outreach including donation requests


Treasurer

  • Responsible for Membership payments and forms
  • Responsible for and maintains Guild Roster on The MQG Website
  • Responsible for maintaining Guild financial records via PayPal and Guild checking account.
  • Responsible for annual P&L statement/financial report to the Guild and to The MQG
  • Responsible for filing any necessary tax returns with the IRS on the Guild’s behalf.
  • Responsible for monitoring Guild budget.

Secretary

  • Historian
  • Runs monthly meetings if President and the VPs are absent
  • Keeps records of minutes, including motions made and carried at each general, special or Executive Council meeting.
  • Maintains a digital record of official meeting minutes.
  • Maintains a master calendar of Guild business and events
  • Gives required notice of all meetings in cooperation with VP of Communications
  • Ensures photos of Guild events are taken, including Meetings, Events, Retreats and Workshop

Ad Hoc Positions (not always filled)

Swap Coordinator
  • Responsible for swaps & challenges including determining swaps and challenges, sourcing free patterns, providing education if necessary and communicating to members regarding deadlines
Social Media Coordinator
  • Responsible for posting communications on social media such as Facebook, Twitter, Instagram and Pinterest
  • Engaging the communities on all these platforms
  • Answering questions regarding the guild on these platforms or forwarding the questions appropriately

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